I prefer to include images in Microsoft Word documents. This is because they often help illustrate technical examples. The problem for me was I could never quite get the images and text to work nicely. In this tutorial, I’ll show how to wrap text in Word without making a mess. (Includes video tutorial.)
Create Starting Doc Without Image
In this tutorial, I’m using Word in Microsoft Office 365. And if you’re interested in older versions, I’ve created a PDF document of steps from an older Word version you can find in the Related section. Let’s create a practice document.
- Open a blank Microsoft Word document.
- At the top of the page, type
- Click Enter.
- This Word function creates 2 paragraphs of 5 sentences of random text.
How to Insert the Picture in Word
You can use any image, but I’m going to use an online image because they come with attached captions. Unfortunately, captions can present a little bit of an issue.
- Place your cursor at the end of paragraph 1.
- From the toolbar, click Insert.
- From the Illustrations group, click Pictures.
- From the menu, select Online Pictures…
- From the Online Pictures pane click Cats. Yes, you can choose another category.
- Click the first cat picture. A checkmark will appear in the top right corner.
- Click the Insert button. It will show with (1) to indicate image count.
Your image will appear between the sample paragraphs. Nice simple example.
Resize the Image & Caption
Most likely, your image is not the size you need, so we’ll resize it. What is not immediately apparent is that the caption has its own sizing controls. Thus, we’re dealing with 2 objects – the picture and the caption. If we don’t click the right set, we may end up resizing one object. You can test this by clicking around.
- Click the image. You want to have one set of sizing handles and one rotation control. The red arrow below points to the rotation control.
- From the top menu, click Picture Format.
- In the Size group, click the downward-pointing arrow in the lower right corner.
- This opens the Layout dialog with 3 Tabs: Position, Text Wrapping and Size. Click the Size tab.
- In the Height section, change the Absolute size to 2.5″.
- Press Tab. The width value will change.
- Keep the Lock aspect ratio box checked.
- Press OK.
You should now have a small image and caption with the Layout Options control to the right. The image also maintained its aspect ratio.
Adjust Word Text Wrap with Layouts
At this stage, we’d like to have the text wrap to the right of the image. To do that, we need to change our Layout Options.
- Click the Layout Options control which is on the right-side outside of the sizing box.
- Click the Square option. It’s the first item under With Text Wrapping.
- Click the X to close the panel.
We now have text that wraps to the right of the kitten image. However, it looks too crowded.
Add Space With Picture Styles
For my taste, there isn’t enough room between the image and text. And you can’t highlight the paragraph and indent. This is where picture styles play a role. Fortunately, Microsoft has a number of these that can enhance the image and spacing.
- Click your image. The sizing box should show around it and the caption.
- Click Picture Format from the top menu.
- The Picture Styles group appears.
- Click the More button (small arrow) to the right scrollbar to expand.
- Hover over the style icon to determine which one works best for you.
If you played around with the different picture formats, you noticed that the effects differed quite a bit. And while some styles didn’t really increase the space between the image and text, the image effect and coloring made it seem like it did.
There are other places where you can wrap text in Word, such as making custom address labels with an image. While address labels don’t have as many options, the layout concept is similar. And you could probably shrink down this adorable kitten picture to use.