Email

This section contains email tips and tutorials. Topics range from how to research suspicious URLs to quickly deleting Gmail items.

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Easy Ways to Bulk Delete Gmail

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Filtering for Gmail address to delete

Are you like me and have a habit of letting your Gmail Inbox get big? Many of my emails are not a priority, such as promotional emails. In this tutorial,  I’ll show you how to bulk delete emails on Gmail using email addresses, text patterns, dates, statuses, and search operators.

How to Delete an Email Address from Gmail

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gmail suggesting emails for jane

Back in the old days, people rarely changed email addresses. Today people change jobs and have multiple email addresses. Some email programs don’t want to let go of the old addresses. This can cause problems with auto-complete. This happened to a friend with Gmail. She mistakenly sent an email to a colleague’s old work email address. I’ll skip the embarrassing parts and show you how to delete an email address from Gmail.

Create Distribution Lists in Gmail

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Sometimes Gmail’s simplicity makes people think it is missing features. A case in point is distribution lists or group lists. Many people think that it’s not possible to send an email to a group of contacts or email addresses. The truth is that you can create personal Gmail distribution lists in a couple of easy steps by using Gmail groups.

When Microsoft Outlook Links Fail to Open

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Edit Windows registry value.

Sometimes you don’t realize how much you appreciate a feature until it breaks like Outlook hyperlinks. It’s frustrating because you know they worked before. In this tutorial, I’ll explain some reasons why your Outlook hyperlinks are not working and possible solutions. Incidentally, the problem may show in other Microsoft Office programs.

Essential Gmail Keyboard Shortcuts & Customization

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Toggle for Gmail keyboard shortcuts.

Keyboard shortcuts are a great way to enhance your productivity. The benefits are compounded the more you use a program like Gmail. The problem is learning them and committing them to memory. In the case of Gmail, there are quite a few and some don’t seem intuitive to me.

Why Can’t I Open Email Links in Gmail?

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Dev tools responds with "undefined"

Somedays, I just want to scream when things that did work, no longer work. This happened this week when I needed to contact a vendor by email. This is usually a simple task where you click an email link and it opens in your default application. Instead of getting Gmail to open up in Chrome, I was staring at the Microsoft Store email app.

How to Add a Signature in Outlook.Com

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Microsoft has several email products. One of the most popular ones is the free version called Outlook.com. However, the feature set is different than the paid counterpart like Office 365. One difference deals with creating an email signature. Most of the functionality exists with a few exceptions.

How to Add HTML Signature to Outlook

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2 column HTML signature displayed in web browser.

Email signatures can be a great marketing tool. However, I often run into people and business owners who struggle with trying to get their HTML versions into Microsoft Outlook. The process to add the code to emails is a bit different. Included are two ways you can add them.

How to Add Image to Outlook Signature

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One way to personalize your email or promote your corporate identity is with email signatures. Often I find people either don’t know how to create or edit these signatures in Outlook. This is unfortunate as the Signature area is a useful feature that can be used for many scenarios.

How to Find Out More about Suspicious URLs

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VirusTotal scan

I’m sure this experience has happened to many of us. You see an email comes in from a friend, but something just doesn’t look right based on the preview. Parts look normal, but some stuff was suspect. This happened to me this weekend and I decided to research it more.