How to Add a Signature in Outlook.Com

In Outlook.com, you can add a personalized signature to your emails that link back to your website or social media profile. Having a customized email signature is an additional way of promoting yourself and your brand within the context of email communication. Follow this guide for instructions on how to add a professional email signature in Outlook.com

Different Versions of Microsoft Outlook

For starters, Microsoft has multiple versions of email products. These include:

  • Outlook.com – this is the free web-based webmail version that is a worthy competitor to Google’s Gmail. It’s the successor to Windows Live Mail and Hotmail.
  • Outlook Office 365 – This is part of the yearly Microsoft Office 365 paid subscription service. New features are rolled out monthly.
  • Outlook 2019 – This is an example of the paid standalone version. Users pay once, but at some point, the features stop getting updated.

If you have one of the paid versions, you should use this Outlook signature tutorial instead.

Creating the Outlook.com Email Signature

For the most part, you can create very similar signatures between the Outlook versions. A noticeable difference is that you can’t insert business cards on the free version. These have the advantage of adding a vCard attachment to your emails. Another difference is that you can only have 1 email signature.

  1. Log in to Outlook.com with your credentials.
  2. Click the Settings icon on the toolbar. It looks like a gear.
Outlook.com gear settings icon.
Outlook.com Settings icon
  1. The Quick settings panel opens on the right side.
  2. In the Search textbox, type “signature.” As you start to type, Outlook filter settings.
Quick settings text box with partial entry and filtered results.
Use search box to find setting
  1. Click Email signature. The Compose and reply panel opens.
Outlook.com compose and reply panel.
Outlook.com Compose and reply panel
  1. Add in your desired email signature elements. You can use the styling toolbar at the top to apply any formatting.
Email signature toolbar menu.
Outlook.com formatting toolbar
  1. You may also add images using the Insert Pictures button.
Arrow pointing to image toolbar button.
Picture toolbar icon
  1. Check the boxes to tell Outlook when to show your signature. If you don’t select an option, you’ll need to add the signature to an email manually.
Arrow pointing to signature inclusion options.
Outlook.com automatic insertion options
  1. Click the Save button toward the top-right.
  2. Click the Close box [X] in the upper-right corner to close the Settings panel.

Manually Adding Outlook.com Signatures

If you didn’t select an inclusion option for your signature, you could manually add it to an email.

  1. Open your Inbox.
  2. Click the + New message menu option from the left side.
  3. Click the … toolbar button. It’s to the right of Discard.
Insert signature option under 3 dots menu.
Manual insert signature option

The email signature you created will be added to the bottom of your email and the cursor will be several lines above.

If your email signature doesn’t show, either you didn’t save one, or you’re not composing your emails in HTML. That’s the default setting in Compose and reply, but sometimes people change it to plain text.

Faster, Fewer, Better Emails: Manage the Volume, Reduce the Stress, Love the Results
Booher, Dianna (Author); English (Publication Language); 144 Pages - 06/18/2019 (Publication Date) - Berrett-Koehler Publishers (Publisher)
$15.89

Disclaimer: Images from Amazon Product Advertising API. I may receive an affiliate commission on these products if you buy. Updated: 2021-04-18