Microsoft has several email products. One of the most popular ones is the free version called Outlook.com. However, the feature set is different than its paid counterpart like Microsoft 365. One difference deals with creating an email signature. Most of the functionality exists with a few exceptions.
Outlook
This section contains a listing of the free Microsoft Outlook tutorials that I’ve done. In some cases, there are accompanying screencasts to the tutorial.
As many of you know Outlook comes in many versions.
- Outlook.com
- Microsoft 365
- Microsoft 365 (Enterprise)
- Outlook standalone or Office 2019
Sometimes the screens and features don’t match. You might have a version other than the one I used. I do try to go back through the tutorials to update instructions. (I’m using Microsoft 365 for most items.)
And in some cases, the program may not even include the feature or be completely different. For example, Tasks on Outlook.com are very different from the other versions.
I also did an article discussing which Microsoft Office version to get.
3 Effective Ways to Add Outlook HTML Signatures
Learn how to implement an HTML signature in Microsoft Outlook using 3 distinct methods. Understand the benefits and limitations of HTML signatures, including better branding but lack of portability. Our tutorial covers using Microsoft Signature Templates, adding your own HTM file, and inserting an HTML file directly into an email. Enhance your email marketing and branding efforts with an HTML signature.
Outlook Keyboard Shortcuts Offer Control
Microsoft Outlook has over 250 keyboard shortcuts. Instead of learning all those, start with this control set.
Microsoft Outlook Quick Access Toolbar
For the most part, I like software updates and the new features they bring. The problem is when companies change the location of existing features. This was the case when a reader asked me, “where is the message options command in Outlook?” It is now buried, but you can bring it and other commands to the forefront by using the Outlook Quick Access toolbar.
Customize Outlook Task Views
Do you find yourself overwhelmed by your tasks in Outlook? Maybe you have difficulty finding the task that matches a particular project or category in the long list. Would you like to change how your tasks are displayed and sorted in Outlook to match your needs and work style? In this tutorial, I’ll show you how to customize your Outlook Tasks View.
Microsoft Outlook Hyperlinks Not Working & 4 Fixes
Experiencing broken hyperlinks in Outlook? This guide reveals the common causes, from Windows updates to browser changes, and offers effective solutions. Discover how to reset your default browser, adjust URL file types, and modify registry keys. Don’t let faulty links hinder your productivity.
Merge Microsoft Outlook Calendars
Microsoft Outlook has some useful calendaring features for people with several calendars. One feature allows you to view calendars side-by-side. There are also times when I need to overlay or even merge multiple Outlook calendars.
Use Outlook to Log Phone Calls
Do you ever wish that you had a good record of the times when you talked to a company? Maybe you needed to make notes about a support call to your PC manufacturer or a call to your insurance company. Regardless of whom you’re calling, Outlook’s Journal can help you keep good records and even dial the number in some cases.
Create Outlook Automatic Reply Emails with Rules & Template
Learn how to create an auto reply in Outlook using conditional rules and a template.
Outlook Quick Parts Let You Reuse Text & Images
If you encounter email requests where the answers could share common elements, then you’re a great candidate for Outlook Quick Parts. It’s a feature of Microsoft Office that allows you to build mini templates. You can then insert these blocks into Microsoft Outlook emails, tasks, and calendar events. They are reusable blocks.
Recurring and Regenerated Tasks in Outlook
Microsoft Outlook provides several ways to create tasks and due dates. Most users are comfortable with entering a single task or even one that repeats on a regular schedule. Another task option is useful and flexible when creating a task based on completing the previous task. In this tutorial, I’ll show you how to create a regenerating task in Outlook.
Advantages of Outlook AutoComplete
Microsoft Outlook has some nice productivity features for email addresses called AutoComplete and AutoResolve. Each offers conveniences, but there are differences between the two. And if you’re not careful, one of these can cause problems.
Organizing with Outlook Categories
When people start using Microsoft Outlook, they enter countless pieces of information. Sometimes this is a brain dump of items floating around in their head. Other times, it’s a focused list of items. This is a good start, and many executive coaches and consultants tell you to enter the information first and then classify. In this tutorial, I’ll show you how to use Microsoft Outlook categories to organize your data better.
How to Add Image to Outlook Signature
One way to personalize your email or promote your corporate identity is with email signatures. Often I find people either don’t know how to create or edit these signatures in Outlook. This is unfortunate as the Signature area is a useful feature that can be used for many scenarios.
Outlook’s Smart Date Shortcuts
Microsoft Outlook has some pretty handy shortcuts when it comes to defining time and dates. While you can still use the Date Picker or type in your entry, you might find these shortcuts easier.