Outlook

This section contains a listing of the free Microsoft Outlook tutorials that I’ve done. In some cases, there are accompanying screencasts to the tutorial.

As many of you know Outlook comes in many versions.

Outlook.com
Microsoft 365
Microsoft 365 (Enterprise)
Outlook standalone or Office 2019

Sometimes the screens and features don’t match. You might have a version other than the one I used. I do try to go back through the tutorials to update instructions. (I’m using Microsoft 365 for most items.)

And in some cases, the program may not even include the feature or be completely different. For example, Tasks on Outlook.com are very different from the other versions.

Outlook email rule and trigger conditions.

Create Outlook Auto Reply Emails Using Rules & Template

Learn how to create an auto reply in Outlook using conditional rules and a template.
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How to Add a Signature in Outlook.Com

Microsoft has several email products. One of the most popular ones is the free version called Outlook.com. However, the feature set is different than the paid counterpart like Office 365. One difference deals with creating an email signature. Most of the functionality exists with a few exceptions.
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When Microsoft Outlook Links Fail to Open

Sometimes you don’t realize how much you appreciate a feature until it breaks. One example is Outlook hyperlinks in an email. It’s so convenient to click the link in the email and have the correct web page open. What I dislike is when a hyperlink in Outlook doesn’t work and I get some error or no action. Below, I’ve listed 4 solutions to this link problem.
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2 column HTML signature displayed in web browser.

How to Add HTML Signature to Outlook

Email signatures can be a great marketing tool. However, I often run into people and business owners who struggle with trying to get their HTML versions into Microsoft Outlook. The process to add the code to emails is a bit different. Included are two ways you can add them.
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Outlook Keyboard Shortcuts Offer Control

Microsoft Outlook has over 250 keyboard shortcuts. Instead of learning all those, start with this control set.
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Outlook’s Smart Date Shortcuts

Microsoft Outlook has some pretty handy shortcuts when it comes to defining time and dates. While you can still use the Date Picker or type in your entry, you might find these shortcuts easier.
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How to Add Image to Outlook Signature

One way to personalize your email or promote your corporate identity is with email signatures. Often I find people either don't know how to create or edit these signatures in Outlook. This is unfortunate as the Signature area is a useful feature that can be used for many scenarios.
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Customize Outlook Task Views

Do you find yourself overwhelmed by your tasks in Outlook? Maybe you have difficulty finding the task that matches a particular project or category in the long list. Would you like to change how your tasks are displayed and sorted in Outlook to match your needs and work style? In this tutorial, I'll show you how to customize your Outlook Tasks View.
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Microsoft Outlook Quick Access Toolbar

For the most part, I like software updates and the new features they bring. The problem is when companies change the location of existing features. This was the case when a reader asked me, “where is the message options command in Outlook?” It is now buried, but you can bring it and other commands to the forefront by using the Outlook Quick Access toolbar.
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Use Outlook to Log Phone Calls

Do you ever wish that you had a good record of the times when you talked to a company? Maybe you needed to make notes about a support call to your PC manufacturer or a call to your insurance company. Regardless of whom you’re calling, Outlook’s Journal can help you keep good records and even dial the number in some cases.
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