I still findtough, especially when I need to provide instructions. It can be hard to know when your is easy to . However, offers some features that can improve your text . In this , I’ll show you get Statistics on Word and two free alternatives.
What are Readability Statistics
For as long as I can remember,has had “ statistics.” The dialog contains three sections covering counts, averages, and test scores. Some people also think of this as a or a measure of how easy it is to read the content.
Most people focus on the Flesch-Kincaid Grade formula. Don’t worry, it wasn’t this .section unless you sell stories by the word or are a content farm. These metrics provide quick feedback about your in relation to your intended audience. For example, in the screen snap above, the document’s level is written for someone in the 14th year of their education using the
In addition, many companies and organizations want authors to write to a specific grade level. Another common example is atextbook, which is written for a specific grade. For example, the science book you had in the 3rd grade had different and structure than the one you had in 10th grade.
If you look at the Wikipedia entry for readability tests, you’ll see entries for more than a dozen tests. However, most word processors focus on the Flesh Reading Ease and Flesch Kincaid Grade Level scores.
Many of these formulas are based on weighted combinations. A weighted combination implies the factors aren’t equally valued. For example, the “Total” item might have a higher or lower weighting than Total . These factors include:
How to Set Word Readability Statistics
Microsoft has providedstatistics in Word for as long as I can remember. The feature has been overlooked by many because it’s optional. Once you enable the option, will display the results after you finish checking a . However, there are a couple of caveats that can prevent it from working.
- Open .
- From the File menu, select Options in the lower left.
- In the Word Options dialog, select Proofing from the left column.
- In the When correcting and in Word section, select Show statistics.
- Click OK.
Now, when you check your entire spell check problems can interfere. In previous Word versions, you could elect to proof specific sections.for and , you should see your statistics. However, sometimes
Why Don’t My Word Readability Stats Show
There are several scenarios that prevent the stats from showing.
- You didn’t enable the Show statistics checkbox in the Proofing panel.
- You didn’t enable Check and refinements in the Editor Pane.
- You must first correct or ignore all the Editor pane errors and refinements. You need to have a checkmark in the quantity count for each category.
Mark Errors As You Type
Someprefer to have mark and errors as they type. This has the advantage of reducing the error count by the time you do your final check. Likewise, your category counts in the Editor pane should be lower.
However, manylike to do drafts without seeing the squiggly red lines. If they want their statistics, they’ll either need to correct the errors or ignore them. This can be time-consuming which is why some authors prefer to use other services.
Other Readability Tools
There are also online tools to analyze the Juicy Studio to be good. This is a well-documented site that allows you to enter a URL and see the results. In addition, the site provides scores from known publications for comparison. For example, you can see the results for one of my below.of web pages. For these situations, I found
One thing to be careful of is any non-related text that might appear on a webpage that might skew the results. For example, many of myhave a related articles section.
Another option is to copy and paste your Automatic Readability Checker. This tool takes a little more effort but provides a different set of statistics. It also provides annotations that provide more details. This is also a good choice if you need to copy and paste your statistics for others.into an online tool like
statistics can be useful in evaluating your , but they shouldn’t be the sole criteria for evaluating ease. Sadly, I can have a very good score but fail to put in some required steps in my instruction. There are many more factors, including humor, which may not always translate well.
And my web designer friends tell me that site design and usability play a role. Even font types play a role. But if you need to write to a specific grade level, Word’sStatistics are handy and informative.