This video below complements the How to Create a Distribution List in Gmail. The transcript can be found below the video.
Video Transcript
(00:08):
In this video, I’m going to show you how to build a distribution or email list in Gmail. For this demo, I’ll be using the free version of Google Workspace, but these steps work the same way in the paid version.
(00:18):
To begin, open your Google Contacts Manager. You can get to your contacts with the address, contacts.google.com.
(00:26):
On the left side, you will see your navigation options. On the right side, we have our contacts. This is a sample data set with email addresses.
(00:36):
Start by hovering over the icon for the first contact you’d like to add. This might be a circular letter or image. Notice how the icon changes to a checkbox and you have a new row of icons at the top.
(00:51):
Check each contact you’d like to add to your list.
(00:54):
Now click the icon that looks like a price tag. This is the Manage Labels button. Google used to call these Groups. You can also apply more than one label to any contact.
(01:09):
Give your label or group a distinctive name. I’ll choose, Example 1.
(01:15):
Click Save. You should see your new label name showing on each of the contacts you selected.
(01:21):
On the left side, you should see your new label and record count. You can also edit any contact and remove them from your group.
(01:29):
Now that our group is created, we can send an email to it. This means any contact who has that label and an email address will be included.
(01:38):
Open Gmail and start a new message. In the TO: field, type your label name. In my case, I used Example 1. Notice how Google starts to show the emails for the people in the group.
(01:52):
Click to select your group. If your new list name doesn’t show, try logging out of Gmail and then log back in.
(02:00):
Thanks for watching and remember to read the full tutorial for additional tips.