Are you creating busy work to avoid focusing on important items? That’s a question asked in the 4-Hour Workweek by Tim Ferriss. As much as I enjoy browsing the web, I’ll admit that it is not always productive. With constant online availability comes constant distractions. One way I regain focus and manage my attention is to use a simple reminder pop-up tool that rotates through two questions.
It’s hard to limit distractions, but I think I’m good about controlling my work environment.
- I rarely text.
- I don’t turn on my phone’s ringer.
- I manually retrieve my email when needed.
- I social sites like Facebook, Instagram, etc.
My weakness is when I’m online, I can get distracted. I’ll see an interesting item and my attention shifts to that site. Later, I’ll notice I have several browser tabs open and wonder what was my initial purpose.
Refocusing My Attention
My solution was to create a popup reminder that asks one of two questions at timed intervals.
- Are you inventing work to avoid the important items?
- Are you working on your most important task?
I’m sure there are many ways to create such a system. First, I tried Microsoft Outlook, but I wasn’t satisfied with the reminder notification. I knew having the flashing icon wasn’t enough for me. I don’t like having Outlook open all the time.
I needed to have something on the screen that required me to act and dismiss the reminder. I also didn’t want something that would be too distracting such as sound or animation. My first success came with ConceptWorld’s versatile sticky note program called NoteZilla. That worked well, but its feature set offers much more. Moreover, people asked if there was a free solution.
There are lots of free reminder services, but I wanted one that could sit in the Windows system tray. I also wanted to be able to customize or add my messages. Most of the programs I looked at were again too complex until I found one.
Big Stretch Reminder
At first glance, you might think it’s like Stretchware which I’ve previously mentioned. While that program is focused on stretches, this program has another option. It’s a simple reminder program that is easy to configure. Basically, there are four sections that are available from the left side.
As you can see the screen is well laid out and not cluttered. This is evident when you go the Messages area. While my primary focus was to build my own reminder pop-up messages, I was intrigued by the motivational ones. You can select the radio button and then Show Example.
The example in the screen snap above shows how unobtrusive the reminder is and its size.
Adding My Focus Questions
While the motivational quotes and RSI information was good, my goal was to add in my 2 questions. This was very easy and I found I could add multiple messages up to 250 characters in length.
Initially, I used one focus reminder every two hours. While effective, I knew I needed more prompts. I created another reminder with a different question and time. Each reminder goes off every 40 minutes.
Although these reminder questions are an interruption, they make me think about what I’m doing now and if it’s relevant to what needs to be done. The answer is immediately apparent to me. In your office, the distraction might be lengthy phone calls from friends. Regardless of the source, these reminders can help you limit distractions and regain your focus.
You can get the Windows program for free from the author’s site. He does have a web version called RegularBreaks.com. However, it didn’t quite suit my needs.
Big Stretch Reminder Program: https://monkeymatt.com/bigstretch/